Parish fête, church coffee or bazaar: volunteers sign themselves up via a link or QR code. Anyone who isn’t online, you add yourself.
Choose an event to continue with the volunteer sign-up.
Clubs and organisers plan their volunteers with Helferplanung
There are plenty of committed volunteers, but coordinating them is often awkward. Four typical problems and how to solve them.
Information hangs on the noticeboard or is passed on by word of mouth. Many people never hear about it.
A link or QR code leads to all open duties, in the parish newsletter, on the website or on a notice.
More on publishingWithout an overview, the same people volunteer. Others are never asked.
All volunteers are in one volunteer list, with their assignments across every event. From the mail centre you ask everyone at once.
More on the volunteer listPhone calls, emails and bits of paper take up a lot of preparation time.
Volunteers sign themselves up. Confirmation and reminder go out automatically.
More on automatic remindersWho is bringing cake? Who helps tidy up? Without a central list, nobody knows.
Every duty has its shifts with a minimum and a target. You see straight away where someone is still missing.
More on shift planningChurch coffee every Sunday until Christmas: you create the duty once and repeat it weekly.
Not everyone is online. With the QR code on paper and adding people by hand, nobody is left out.
Download the QR code and print it on the noticeboard, in the parish newsletter or on a flyer. Anyone who scans it sees all open duties.
More on publishingAnyone who isn’t online signs up at the parish office as before. You add the person to the shift yourself, and email and phone are optional.
More on the staffing overviewAsk which cake someone is baking for the bazaar or whether someone has a car for lifts.
More on sign-up fieldsVolunteers subscribe to their duties in Apple, Google or Outlook. If a shift changes, the calendar follows.
More on calendar subscriptionsWrite to all volunteers of the parish, the helpers of one event or of a single duty.
More on the mail centreVolunteers cancel themselves up to a deadline. After that, they see who to contact.
More on event settingsCopy the Advent bazaar with all its shifts and just change the date.
More on the volunteer listExport the volunteer list and shift overview, for example to thank every volunteer in the annual report.
More on reportsYour question is not listed? Write to us and we will get back to you in person.
Ask a questionSet up in minutes. Your volunteers sign up via a link or QR code. For larger events, we are happy to walk you through everything in person.
