Areas and tasks for your volunteers.
Split your event into areas and tasks. Add descriptions and rules that your volunteers see when they sign up.
- Bar2 tasks
- Serving16+
- Till
- Grill1 task
- Grilling
- Entrance2 tasks
- Ticket check
- Wristbands
- Backstage1 task
- Artist carenot public
Requirements
What you describe, your volunteers read.
Every area and every task has a description. It appears on the sign-up page, right next to the shifts.
What volunteers see about this area.
Bar tent by the main entrance. Meet at the counter 15 minutes before your shift starts.
Appears on the sign-up page
Bar tent by the main entrance. Meet at the counter 15 minutes before your shift starts.
Serve drinks and take payment. The bar team will show you everything on site.
- Sat 18:00-22:002 free
- Sat 22:00-02:00Fully booked
Rules for each task.
Not every task suits everyone. Three settings control who can sign up where.
Minimum age
Set a minimum age for a task, for example 16 for serving drinks. Your volunteers see it before they sign up.
Minimum number of shifts
Does a task only make sense over several shifts, for example because it needs a briefing? Then set the minimum number.
Internal assignment only
Turn off self sign-up for a task. It disappears from the sign-up page and you assign the volunteers yourself.
The task and its shifts stay hidden on the sign-up page. You can still assign volunteers yourself.
Build it once, reuse it every year.
Copy your event for next year. Areas and tasks come along, and the shifts too if you want.
- Descriptions and rules of every task
- Order of areas and tasks
- Reminders of the event
- Shifts, if you choose to copy them
The structure carries through every step.
Grouped in the timeline
In shift planning, tasks sit under their area. Use the filter to hide everything else.
More on shift planningA link for each area
Share an invitation link that only shows one area or task. Handy when a club runs the bar.
More on publishingQuestions only where needed
Attach sign-up fields to an area or a task. Then only volunteers at the gate are asked which languages they speak.
More on sign-up fieldsEmail an area
Write to all volunteers of an area or a task. You start right from the list and write in the mail centre.
More on the mail centreReorder by dragging
Drag and drop areas and tasks into the right order. On a phone or tablet, press and hold, then drag.
Filters for your volunteers
On the sign-up page, volunteers filter by area and task. That way they quickly find what suits them.
Part of one continuous workflow.
Helferplanung takes you through four phases, from the rota to check-in at the event.
- 01
Plan
Areas, shifts, assignments
You are here - 02
Sign up
Link or QR, no account
More on volunteer sign-up - 03
Inform
Email, WhatsApp, calendar
More on reminders - 04
Run
Check-in and reporting
More on volunteer check-in
Questions about areas
Your question is not listed? Write to us and we will get back to you in person.
Ask a questionWhat is the difference between an area, a task and a shift?
Do areas and tasks count towards the limits?
Does every area need a task?
What happens if I delete an area?
Your next event, without spreadsheet chaos.
Set up in minutes. Your volunteers sign up via a link or QR code. For larger events, we are happy to walk you through everything in person.