Your volunteers pick their shifts via a link, enter their name and contact details and they are in. No account.
Before anyone signs up, they see what to expect. You add it once, and the sign-up page shows it with every shift.
Bar tent by the main entrance. Meet at the counter 15 minutes before your shift starts.Read more
Area management: Nico Frei
Serve drinks and take payment. The bar team will show you everything on site.Read more
A bar and a number show what is still free. Full shifts say “Full” and cannot be selected.
Areas and tasks show the start of their description. “Read more” opens the full text.
Each area lists the people in charge, with a link to their email.
Tasks with a minimum age carry a label. Everyone knows beforehand whether the task suits them.
If a task needs several shifts, every one of them says so. With too few, nobody can continue.
You decide whether and how the names of signed-up volunteers appear. Try it out.
In the second step the page only asks for what you need to reach your volunteers. Then they see straight away which shifts they have.
You have been signed up for the following shifts:
First name, last name, email and mobile number are required, even if someone picks email as their channel. On the day, you can reach anyone quickly by phone.
If you offer WhatsApp, volunteers choose their channel here. Otherwise everything comes by email.
More on WhatsApp remindersOn submitting, the page checks the places again. If a shift filled up in the meantime, the last page says which one.
The confirmation comes with a personal link to the volunteer area. There, volunteers see everything they have signed up for.
You can cancel yourself until 27.06.2026 16:00.
Cancel this shiftRegistrations with their status, their own answers and cancelling until the deadline. After that, it shows who to contact.
On the sign-up page, volunteers request a new link with their email address. It is only sent by email.
Your organisation’s name at the top of the sign-up page leads to “Upcoming events”. It lists every published event.
Select an event to continue with your volunteer registration.
Share the link, print the QR code or embed the sign-up page on your website. Also for a single area only.
More on publishingT-shirt size or first-aid course: your questions appear in the “Your details” step, once or for every shift.
More on sign-up fieldsWant to check every sign-up? Then it stays pending until you approve or reject it. The volunteer is told afterwards.
More on event settingsThe confirmation email contains a link to the calendar subscription. If a shift changes, the calendar follows.
More on the calendar subscriptionAnyone who picks more shifts from their volunteer area finds their name, email and number already filled in.
New sign-ups appear under Activity. The dashboard shows which shifts are still below the minimum.
More on activityHelferplanung takes you through four phases, from the rota to check-in at the event.
Areas, shifts, assignments
More on shift planningLink or QR, no account
You are hereEmail, WhatsApp, calendar
More on remindersCheck-in and reporting
More on volunteer check-inYour question is not listed? Write to us and we will get back to you in person.
Ask a questionSet up in minutes. Your volunteers sign up via a link or QR code. For larger events, we are happy to walk you through everything in person.
