--- title: "Sign-up fields for volunteers: your own questions at sign-up" description: "Ask what you need to know when volunteers sign up: T-shirt size, languages or parking. For the whole event, per area or per shift." url: "https://helferplanung.app/en/features/sign-up-fields" language: "en" --- 1. [Features](https://helferplanung.app/en/features) 2. Sign-up fields # Sign-up fields for your volunteers. Ask what you need to know at sign-up. Only the volunteers it concerns, and only as often as needed. [Start for free](https://app.helferplanung.app) [Request a demo](mailto:info@helferplanung.app?subject=Demo%20request%20Helferplanung) ## Everyone gets only their questions. A question applies to the whole event, to an area or to a task. The sign-up page only asks it when a matching shift is selected. Try it: which shifts does Lena pick? **Entrance** 16:00 - 20:00, Gate **Grill** 20:00 - 23:00, Catering **Serving** 23:00 - 02:00, Bar - Once per helper The page asks for the T‑shirt size once, however many shifts someone picks. - For each selected shift It asks about parking for every shift. One answer can be applied to all of them. [More about areas](https://helferplanung.app/en/features/areas) ## Create once, adapt per event. Your questions live in your organisation’s catalogue and are available to every event. When you assign one, you decide how it appears in this event. - Required or optional, visible to volunteers or hidden for now. - Your own question text, help text and answers, just for this event. The catalogue stays as it is. - Missing a question? Create it right while assigning. ## All answers in one place. What your volunteers enter shows up in their profile and in the export for the whole event. ### In the volunteer profile Under "Additional information" you see the answers for the event and correct them if needed. Answers per shift sit with the shift. ### As an Excel file The export counts every answer. So you know how many shirts to order in which size. ### In the volunteer area Under "Your answers", volunteers see what they entered for each sign-up. [More about volunteer sign-up](https://helferplanung.app/en/features/volunteer-sign-up) - Your answers - Which shirt size do you need? **M** - Languages **German, French** ## More about sign-up fields. - ### Six answer types Text, number, yes/no, select, multi-select or date. Volunteers always get the matching input. - ### Required questions If an answer is missing, the sign-up cannot be sent. The page says which question is still open. - ### Drag to reorder In both groups you drag the questions into the right order. On a touchscreen, press and hold. - ### Hide instead of delete Untick "Visible for volunteers" and the question disappears from the sign-up page, the assignment stays. Deleting removes it from every event. - ### When you assign, too If you add someone to a shift yourself in Controlling, you enter their answers at the same time. [More on the staffing overview](https://helferplanung.app/en/features/staffing-overview) - ### In the shift overview The shift overview export lists the volunteers of each shift with contact details and answers. [More about reporting](https://helferplanung.app/en/features/reporting) ## Part of one continuous workflow. Helferplanung takes you through four phases, from the rota to check-in at the event. 1. 01 ### Plan Areas, shifts, assignments [More on shift planning](https://helferplanung.app/en/features/shift-planning) 2. 02 ### Sign up Link or QR, no account You are here - [Volunteer sign-up](https://helferplanung.app/en/features/volunteer-sign-up) - [Publish your event](https://helferplanung.app/en/features/publish-event) - [Event settings](https://helferplanung.app/en/features/event-settings) 3. 03 ### Inform Email, WhatsApp, calendar [More on reminders](https://helferplanung.app/en/features/automatic-reminders) 4. 04 ### Run Check-in and reporting [More on volunteer check-in](https://helferplanung.app/en/features/volunteer-check-in) ## Questions about sign-up fields Your question is not listed? Write to us and we will get back to you in person. [Ask a question](mailto:info@helferplanung.app?subject=Question%20about%20Helferplanung) **What information may I ask for?** Only what you really need for your event. Sensitive data such as health information only with a legal basis. The app points this out when you create a question. **Can the same question apply once per helper and per shift?** Not in the same event. There a question applies either once per helper or for each selected shift. In another event you can assign it differently. **Do the questions come along when I copy an event?** The questions stay in your organisation’s catalogue. The app does not copy the assignments: in the new event you assign the questions again. **Can I ask a question in several areas?** Yes. Assign it to each area separately. Anyone who picks shifts in several of them still gets the question only once. If you also assign it to a task, the text and answers of that more specific assignment apply. ## Your next event, without spreadsheet chaos. Set up in minutes. Your volunteers sign up via a link or QR code. For larger events, we are happy to walk you through everything in person. [Start for free](https://app.helferplanung.app) [Request a demo](mailto:info@helferplanung.app?subject=Demo%20request%20Helferplanung)