--- title: "Helferplanung features: shifts, sign-up and check-in" description: "Every Helferplanung feature at a glance: shift planning, self sign-up via link, reminders by email and WhatsApp, QR code check-in and exports." url: "https://helferplanung.app/en/features" language: "en" --- 1. [Home](https://helferplanung.app/en) 2. Features # Every feature for planning your volunteers. From the first rota to check-in at the event. Here you’ll find every feature, sorted by the phase in which you need it. [Start for free](https://app.helferplanung.app) [Request a demo](mailto:info@helferplanung.app?subject=Demo%20request%20Helferplanung) 1. [01 **Plan** Areas, shifts, assignments 3 features](#planen) 2. [02 **Sign up** Link or QR, no account 4 features](#anmelden) 3. [03 **Inform** Email, WhatsApp, calendar 4 features](#informieren) 4. [04 **Run** Check-in and reporting 5 features](#durchfuehren) 01 ## Plan Set up areas, tasks and shifts. Volunteers sign themselves up. If you prefer to assign people, plan by availability. - ### [Areas](https://helferplanung.app/en/features/areas) Split your event into areas and tasks, with descriptions, a minimum age and rules for signing up. - ### [Shift planning](https://helferplanung.app/en/features/shift-planning) Plan shifts on a timeline for each day. Set a minimum and a target per shift and see where people are missing. - ### [Availability planning](https://helferplanung.app/en/features/availability-planning) New Optional: volunteers say when they can help and you assign them on the planning board. The plan only becomes binding once you release it. 02 ## Sign up Share a link or QR code. Volunteers sign up in a few steps, without an account or an app. - ### [Volunteer sign-up](https://helferplanung.app/en/features/volunteer-sign-up) Volunteers pick their own shifts via a link or QR code. No account, no app, several shifts in one go. - ### [Sign-up fields](https://helferplanung.app/en/features/sign-up-fields) Ask what you need to know when people sign up, such as T-shirt size. For the whole event, one area or one task. - ### [Publish your event](https://helferplanung.app/en/features/publish-event) Publish your event and share a link for the whole event or filtered to one area. Or embed the sign-up on your own website. - ### [Event settings](https://helferplanung.app/en/features/event-settings) Decide whether you approve sign-ups, whether double bookings are allowed and until when volunteers can cancel themselves. 03 ## Inform Confirmations and reminders go out automatically, by email or WhatsApp. For everything else there is the mail centre. - ### [Mail centre](https://helferplanung.app/en/features/mail-centre) Write to all volunteers or just one event, area, task or shift. With delivery status for each recipient. - ### [Automatic reminders](https://helferplanung.app/en/features/automatic-reminders) A confirmation after sign-up and a reminder before each shift go out on their own. You choose the timing. - ### [WhatsApp reminders](https://helferplanung.app/en/features/whatsapp-reminders) New Volunteers choose email or WhatsApp. If WhatsApp fails, the message arrives by email. From the Small plan. - ### [Calendar subscription](https://helferplanung.app/en/features/calendar-subscription) New Volunteers subscribe to their shifts in Apple, Google or Outlook. If a shift changes, the calendar updates. 04 ## Run At the event you check volunteers in and see how every shift is staffed. Afterwards you export what you need. - ### [Volunteer check-in](https://helferplanung.app/en/features/volunteer-check-in) New Check volunteers in at the event by QR code or name search and see per shift who is there and who is missing. - ### [Volunteer list](https://helferplanung.app/en/features/volunteer-list) All volunteers of your organisation across every event, with profile, shifts, hours and answers. Import and export included. - ### [Activity](https://helferplanung.app/en/features/activity) See who signed up or cancelled, who was assigned, approved or rejected. - ### [Reporting](https://helferplanung.app/en/features/reporting) Export the shift overview, volunteer list, attendance, critical shifts and answers to your sign-up fields. - ### [Staffing overview](https://helferplanung.app/en/features/staffing-overview) Keep an eye on how every shift is staffed, approve sign-ups and assign volunteers by hand. ## Almost everything is in the free plan. The plans differ in the number of events, shifts and assignments. There is only one difference in features: WhatsApp messages come with Small and above. [Compare prices](https://helferplanung.app/en/pricing) - **Free** - 1 event - 20 shifts per event - 20 assignments per event No WhatsApp notifications - **Small** - 1 event per year - 100 shifts per event - 1000 assignments per event 200 WhatsApp credits per month - **Medium** - Unlimited events - Unlimited shifts - Unlimited assignments 750 WhatsApp credits per month ## Your next event, without spreadsheet chaos. Set up in minutes. Your volunteers sign up via a link or QR code. For larger events, we are happy to walk you through everything in person. [Start for free](https://app.helferplanung.app) [Request a demo](mailto:info@helferplanung.app?subject=Demo%20request%20Helferplanung)